Microsoft 365 Business brings together features from across most of the Microsoft software product range and it’s a solution that can cater for most of the small and medium sized businesses.
It’s powered by Office 365 and Windows 10 providing features as device management and security features as a way to ensure that company’s data is protected.
Before we answer the question “Is Microsoft 365 Business secure?” we will let you know why security can be so crucial for your business.
There are usually two different scenarios when it comes to computers and mobile devices being used in business and Microsoft 365 Business has your security covered for both.
One scenario is a very safe option, the business supplies every device and it is set up correctly for the employee (and to the business standards) before being used.
The other scenario is when a business allows an employee to use their own personal devices for work.
Many businesses can save thousands of dollars when they authorise bring-your-own-device (BYOD) policies that allow employees to use personal devices for work purposes.
However, when this is approved the company’s data and information remain at significant risk and more often than not, more risk than supplied devices.
It’s a point that we find is often not thought about.
Security built for Business
The role of Microsoft 365 Business and its security is becoming more and more important to protect data and also the integrity of your business in the long term (not only for BYOD but in the first scenario above too).
Microsoft 365 Business allows secure and efficient management of work applications and also your data storage on computers and also mobile devices.
Also in cases when an employee leaves the company, detaching the devices has become hassle-free compared to the past.
Now we can quickly remove your business data from individual devices.
Greendata understands that as your business embarks on the journey of digital transformation, you will need to manage your privacy, security and also regulatory compliance during this time too.
And this is why we choose to use Microsoft 365 Business.
Here is a brief outline of some of the security measures that are in this business IT package.
Microsoft 365 Business Security
The protection of small and medium size businesses is considered strongly by Microsoft 365 Business.
Despite its reach and extensive management proficiencies, Microsoft 365 Business has the right combination of productivity, collaboration, device management and security capabilities to help you and your business.
Also, no matter what type of computer or device that is used, there is a Microsoft 365 Business solution for you that is secure.
Here are some of the ways this solution can help protect your data.
Protection from Phishing and Ransomware
Cybercriminals use ransomware and advanced phishing attacks to get people to download viruses, malware and also sell out sensitive information.
Most of the time this is done through email that lands in your inbox, but more recently there has been messaging techniques used too.
Here is how Microsoft 365 Business can help customers with malware, viruses and phishing.
- Protection of devices from the interaction with malicious web location and ransomware
- Attachment scanning and machine learning for discarding and detecting dangerous messages
- Direct detection of the link in the emails for accessing if they will redirect to unsafe websites
Human error accounts for a massive percentage of the reason why a system is compromised in the first place.
And the techniques used to get one of these clicks is getting more and more advanced every day and this is why security if your devices is becoming more and more important.
Prevents Unintentional Leak of Business Data
Small businesses can store sensitive information on their systems too, this could mean personal information like tax numbers, bank details, credit card details and more.
Not only the owner of the business details can be stored in the system, usually details of employees, customers and more are stored too.
Avoiding unintentional leaks of confidential information is a challenge despite the intentions of employees.
These below are some of the security measures that Microsoft 365 Business has for protecting your sensitive business data from being shared.
- Protection of information in Outlook that allows you (or us) to setup and to manage sensitive data in the emails
- Implement data loss prevention policies for protecting and monitoring confidential information like credit card numbers and similar information
- BitLocker Device Encryption for safeguarding against exposure or data theft in a case that protected device is stolen or lost
These are only some of the ways your data can be protected and once setup it forms part of your total business security plan.
Some additional Security Features for you
Here are some of the other security features in Microsoft 365 Business that are available to help in protecting businesses against cyber-threats and also taking care of your sensitive information.
Exchange Online Archiving
The feature allows your messages to get easily archived with continuous data backup.
It saves all the user’s emails along with the deleted items, just in case they are required later for any other purpose.
In addition to it, users can apply different retention policies for preserving their email data. So you know you have backups of important emails if needed.
Azure Information Protection
This feature enables control and limits the access to sensitive information in documents and permits you to classify information on the run.
It also helps you identify how the information can be used inside and outside your business.
The function brings an option to apply enterprise-grade encryption that can be integrated with documents and email for maintaining the privacy of information.
Microsoft 365 Business includes all the functionalities of Azure Information Protection for you.
Microsoft 365 Business is your IT Security Solution
Overall, Microsoft 365 Business has the ability to secure and safeguard your business and your essential data with on-point, best in class security.
Generally, for most businesses, they run with multiple computers and mobile devices.
The more computers and mobile devices being used by a business, the higher is a chance of a security breach.
Microsoft 365 Business acts as a one-stop-solution by providing automatic and universal enforcement of security policies helping to reduce risk and data breaches across all of your devices.
From Windows 10 through to Outlook and beyond, there are security measures present to protect against viruses, spyware and other threats on your computers and mobile devices.
Do you need IT Security?
Microsoft 365 Business is an intelligent solution that not only allows your business to collaborate, increase productivity and grow, it also allows your business to be secure too.
We recommend you trust in us and also the benefits of the well-known, accessible and justified features of Microsoft 365 Business along with all of the latest Windows 10 Pro and Office applications too.
At Greendata, we understand small and medium size businesses and the need they have to have something simple to work with, but at the same time have all of the capabilities of the bigger businesses at their call if needed.
And this is what a partnership with Greendata and Microsoft 365 Business can give you and more.
If you need to upgrade your Business IT Security or just want us to “Take a Look” for you, give us a call today on 07 5526 0278 or get in touch with us on our “Let’s Connect” page.
